The documents on List A contain both the identity and the work permit. Staff members who provide an acceptable List A document should not be asked to provide another document. Some documents in List A are actually a combination of 2 or more documents. In these cases, the documents submitted together count as a single document on the U.S. Social Security account number card, which is unrestricted. A card containing any of the following restrictive terms is not an acceptable List C document: For minors under 18 years of age and certain persons with disabilities who are unable to present one of the listed identification documents, special endorsements may be used instead of a List B document. These cards may or may not contain a signature. A signature is not required for the card to be accepted for the purposes of Form I-9. This section contains many examples of documents from the I-9 lists of acceptable documents that an employee can provide to establish their work authorization and identity.
However, this section does not include all variations of a particular document, and new versions of a document may become available after this guide is published. We do not expect you to be a document expert, but we do expect you to accept documents that appear reasonably authentic and relate to the person submitting them. Some staff (including legal permanent residents, refugee claimants and refugees) may submit documents with an expiry date. You may need to double-check the employee`s work eligibility if certain documents on List A or C expire. For more information on the review, see Section 5.0, Completing Section 3. USCIS includes expiration dates on certain documents issued to people with perpetual work permits. If your employee`s document contains a future expiration date: For the purposes of Form I-9, citizens of these countries may present FSM or RMI passports as well as a Form I-94 indicating the admission under the CFA of nonimmigrants accepted on List A. The exact spelling on Form I-94 may vary and is subject to change.
The mention on Form I-94 usually says «CFA/FSM» for an FSM citizen and «CFA/MIS» for an RMI citizen. In addition, a Permanent Resident Card with a USCIS-issued sticker extending its validity is a Schedule A document and is accepted for Form I-9. This document may only be used if the validity period has not yet expired and the proposed employment does not conflict with the restrictions listed on Form I-94 or I-94A, Arrival-Departure Record. Note: Some individuals submitting this Annex A document, such as certain non-immigrant students and exchange visitors, are required to provide additional documentation to prove their work permit in the United States. The Social Security Administration (SSA) issues U.S. Social Security cards (although the U.S. Department of Health and Human Services has released older versions). SSA issues unrestricted Social Security cards to U.S.
citizens and individuals who are lawfully admitted to the United States. This card shows a name and social security number and allows the person to work for any employer without restriction. A laminated card is acceptable, but you cannot accept metal or plastic reproductions. An employee must submit a document or combination of List A documents (which contains both identity and work permit) or List B document (showing identity) and List C document (showing work permit) or an acceptable receipt of these documents within three business days of commencing work for payment. The employee who submits a receipt must present the actual document at the end of the validity period of the receipt or upon receipt of the document, whichever comes first. Do not require an employee who submits a Schedule A document to provide List B and C documents. Do not require an employee who submits Schedule B and C documents to produce an Appendix A document. Some work authorization documents issued by DHS include, but are not limited to, Form I-94 Arrival/Departure Record, which is issued to eligible refugee claimants or nonimmigrants (e.g., H-1B nonimmigrants) based on their immigration status, Form I-571, Refugee Travel Document (PDF), an unexpired Form I-327, Reentry Permit, Form N-560, Certificate of U.S. Citizenship, or Form N-561, Replacement Certificate of Citizenship (PDF, 40.3 KB) or Form N-550, Certificate of Naturalization or Form N-570, Certificate of Naturalization (PDF, 176.3 KB). A Form I-797 issued at conditional residence, combined with its expired Form I-551, may be an acceptable Schedule C document.
The I-9 contact form can help you answer questions about DHS-issued documents. The illustrations do not reflect the actual size of the documents. Employees may present one of the following documents from List C not expired: CBP and USCIS issue Form I-94, Arrival/Departure Record, to nonimmigrants. This document indicates the holder`s admission category, the date of entry and the expiry date of their immigration status. Typically, employees download it from cbp.gov. When an employee submits a paper Form I-94, it may include a stamped or handwritten date. You may submit Form I-94 with valid documents under Form I-9 as a combination of documents, such as Form I-94 presented with a foreign passport and Form DS-2019 or Form I-20. You cannot accept a receipt showing that the employee has applied for a first work permit. You also cannot accept receipts if the employment lasts less than three business days. For a list of receipts accepted for Form I-9, see Table 1 in Section 4.3, Acceptable Receipts.
For examples of acceptable work permit documents issued by the Department of Homeland Security (List C#7), see uscis.gov/i-9-central. The documents on List B only establish identity. Employees who choose to submit a Schedule B document must also provide a Schedule C document for item 2. Employees may submit one of the following unexpired List B documents: These documents may vary in colour and paper used. All contain a raised seal of the desk that issued the document and may include a watermark and raised characters. In 2003, the Covenants of Free Association (CFA) between the United States and the Federated States of Micronesia (FSM) and the Republic of the Marshall Islands (RMI) were amended to allow citizens of these countries to work in the United States without receiving EADs. For more information and instructions on how to download the Historical Records Report, see the backgrounder and download instructions. The INS issued Form I-179 to U.S. citizens residing in the United States.
This card has no expiration date and is valid indefinitely. On May 1, 2017, USCIS began issuing a revamped Form I-551 that includes the holder`s photo on the front and back, name, USCIS number, date of birth, laser-engraved fingerprint, and expiration date of the card. This card has no signature or a black stripe on the back. Some cards issued after 1. May 2017, can display the previous design format. These and previous versions of Form I-551 remain valid until the expiration date indicated on the card. Some EADs released after May 1, 2017 may still display the previous design format. Existing and new EADs will remain valid until the expiry date indicated on the card. Some employees may also have older foreign resident cards issued by the U.S. Department of Justice, Immigration and Naturalization Services that have no expiration date and are valid indefinitely. These cards are peach in colour and contain the holder`s fingerprint and photo. The older version of the EAD includes the holder`s photo, fingerprint, card number, USCIS number, date of birth and signature, as well as holographic film and the DUS seal.
The expiration date can be found at the bottom of the card. Cards may include one of the following endorsements under the expiration date: Nonimmigrant J-1 exchange visitors must have a Form I-94, Arrival/Departure Record, as well as an unexpired Form DS-2019, Certificate of Eligibility for Exchange Visitor (J-1) status, issued by the U.S. Department of State, that identifies the sponsor.